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Text File | 1992-08-15 | 15KB | 329 lines

Overview: Yo⌡ caε summarizσ al∞ revenue/expense≤ yo⌡ havσ incurreΣ fo≥ an∙ perioΣ oµ ì time¼ fo≥ an∙ categor∙ oµ Tenants¼ o≥ fo≥ an∙ individua∞ Tenant« Thi≤ screeε summarize≤ thσ revenue/expenses¼ bu⌠ thσ Activit∙ filσ i≤ thσ ì origina∞ sourcσ oµ entr∙ fo≥ thσ individua∞ revenue/expenses. Original entry into the activity file: Whenever you make an entry into the Activity file, you will see this item ì on the screen: "REVENUE/EXPENSE FROM THIS ACTIVITY:" Iµ yo⌡ havσ an∙ revenue/expensσ associateΣ witΦ aε activity¼ theε ente≥ thσ ì amoun⌠ oε thσ screeε fo≥ tha⌠ activit∙ whilσ yo⌡ arσ iε thσ Activit∙ file« ì Late≥á on¼á yo⌡á caε summarizσ al∞ oµ thσ revenue/expense≤ pe≥á Tenantá b∙ ì goinτá t∩ thσ REVENUE/EXPENS┼ SUMMAR┘ MENU¼á thσ screeε wherσ yo⌡ presentl∙ ì are« ============== | OPTION 1: | ============== Option 1 is to change the start or stop date of the summary. It defaults to ì these dates: START DATE :'01/01/1901' STOP DATE :'12/12/2999' Thi≤ mean≤ tha⌠ an∙ summarie≤ tha⌠ yo⌡ generatσ wil∞ bσ fo≥ ß 2,09╕ yea≥ ì period« Let'≤ sa∙ tha⌠ yo⌡ woulΣ likσ t∩ examinσ revenue/expense≤ fo≥ ß tw∩ ì weeδá period¼á durinτ whicΦ yo⌡ werσ oε thσ roaΣ visitinτá ßá Tenant«á Iε ì tha⌠á case¼á g∩ t∩ optioε ▒ anΣ ente≥ thσ datσ oε whicΦ thσ tw∩ weeδ perioΣ ì begaε a≤ thσ STAR╘ date¼á anΣ thσ datσ oε whicΦ thσ tw∩ weeδ perioΣá endeΣ ì a≤á thσá EN─ date«á No≈ you≥ report≤ anΣ summarizeΣá revenue/expensσ ì datß wil∞ reflec⌠ jus⌠ tha⌠ tw∩ weeδ period. ============== | OPTION 2: | ============== Optioε ▓ allow≤ yo⌡ t∩ choosσ thσ namσ oε whoφ thσ repor⌠ i≤ summarized« ì Thi≤á optioεá default≤ t∩ ALL¼á whicΦ mean≤ tha⌠ al∞á Tenant≤á wh∩ ì havσá revenue/expensσá item≤á representeΣá iε thσá Activit∙á filσá wil∞á bσ ì summarized«áá Let'≤á say¼áá though¼á tha⌠á yo⌡á wisΦá t∩á summarizσá thosσ ì revenue/expense≤á fo≥á jus⌠á onσ Tenant ove≥ somσá perioΣá oµá time«á B∙ ì invokinτ thi≤ option¼á yo⌡ caε selec⌠ onσ specifiπ Tenant oε whoφ yo⌡ wisΦ ì t∩ summarizσ data« è ============== | OPTION 3: | ============== Optioε │ summarize≤ thosσ activit∙ record≤ tha⌠ mee⌠ thσ criteriß yo⌡ ì entereΣ iε option≤ ▒ anΣ 2« Theε thσ prograφ take≤ thσ summarizeΣ ì revenue/expense≤á pe≥ Tenant anΣ post≤ i⌠ permanentl∙ int∩á thesσá field≤ ì iε thσ Tenant file: 'Date revenue/expenses last summarized :' 'Summary of revenue/expenses for this Tenant, all activities :' Thi≤ mean≤ tha⌠ an∙ timσ yo⌡ summarizσ revenue/expense≤ froφ thi≤ menu¼ yo⌡ ì caεá g∩á bacδ t∩ thσ Tenant filσ anΣ examinσ thσ total≤ fo≥ eacΦá Tenant« ì Oµ course¼á yo⌡ caε prin⌠ ou⌠ thσ SUMMAR┘ REPORT¼á optioε 4¼á anΣ seσá wha⌠ ì thosσ summarie≤ were. In this selection, you have these choices of records from the activity file ì to include: 1 = all records with either a positive or negative entry 2 = include only records with a positive entry 3 = include only records with a negative entry Thσ inten⌠ oµ thesσ │ choice≤ i≤ t∩ allo≈ yo⌡ t∩ segregatσ eithe≥ revenuσ ì o≥ expensσ items¼ iµ desired¼ froφ thσ res⌠ oµ thσ records« Afte≥ selectinτ froφ thosσ choices¼ yo⌡ caε theε invokσ thσ Selectioε ì Criteriß Menu« Observσ thesσ options: --------------------------------------------------------------------------- At this menu you can invoke the Selection Criteria Menu. | [applies to records in the Activity file] | 0 = Bypass this selection, do not invoke the Selection Criteria Menu. [default] 1 = Invoke the Selection Criteria Menu. | | --------------------------------------------------------------------------- è Afte≥ havinτ madσ an∙ selection≤ a⌠ thσ Selectioε Criteriß Menu¼ iµ any¼ ì yo⌡ caε theε observσ thi≤ logic: --------------------------------------------------------------------------- Calculation of hourly rates, if any. | | By default, the program assumes that any values it pulls from each activity ì record are complete and do not require any further processing. Any ì calculations, for example, of hourly rate by elapsed time have already been ì executed by the Billings module, if invoked. If the Billing option is not ì invoked on the Install menu, then any value that you have entered into the ì bottom of an activity record is assumed to be in its final form. If, however, the value you have entered is a preliminary one, such as ì hours, and requires further calculations, then enter 'T' or 'Y' here. Once ì so selected, this option will assume that you have been entering hourly ì values and will then multiply those numbers times an hourly rate. | | --------------------------------------------------------------------------- ============== | OPTION 4: | ============== Option 4 prints the SUMMARY REPORT for all these activities summarized in ì Option 3. At this option, you have four choices: 0 = No report, return to prior menu [default] 1 = Report by company name 2 = Report sorted by summarized value, in ascending order 3 = Report sorted by summarized value, in descending order ============== | OPTION 5: | ============== Statements: The Statements selection has it own menu, the Statements Menu.è Some of the selections contained within this function are interrelated, ì such as choosing the start/stop date of the summary in Revenue/Expense also ì selects the same range in the Statements. This Menu is a true accounting module, unlike the Proposal/Invoice sections ì in the program that are word processing in nature. Options 1 and 2 within the Statements Menu will create the statements for ì you after you have defined some default values in option 3. They draw ì their financial data from the activity records. They will both print out ì the same values on each statement, but the Detail Statement will show you ì the activities that were summarized to the statement. Remember that the statements module will take all positive values, add them ì together, then subtract any negative ones it finds in activity records. ì This is important to know if you want to reflect payments made against an ì account, as with a CPA, or if you want to show payoff history associated ì with a debtor in a collections system. ============== | OPTION 6: | ============== "6) Add-on interest" Thi≤á featurσá wil∞á calculatσ add-oε interes⌠ anΣ wil∞ theεá placσá thosσ ì charge≤ int∩ ß newl∙ createΣ activit∙ record« Oncσ selected¼ optioε ╢ wil∞ ì theεá upgradσá thσ summarizeΣ valuσ durinτ thσ postinτ proces≤á t∩á reflec⌠ ì thesσ additiona∞ charges« Utmos⌠á cautioεá mus⌠ bσ useΣ witΦ thi≤ functioε sincσ i⌠ doe≤á creatσá ne≈ ì activit∙ records¼á eacΦ witΦ ne≈ value≤ iε thσ Revenue/Expensσá field«á T∩ ì understanΣá thσ logiπ oµ thi≤ feature¼á creatσ aε administrativσ recorΣ fo≥ ì yourselµ iε thσ Tenant file«á Froφ thi≤ recorΣ oε thσ Tenant Ge⌠ screen¼ ì pres≤á [F6▌ repeatedl∙ t∩ invokσ thσ Ac⌠ No≈ [TM▌ feature«á Ac⌠á No≈á [TM▌ ì mean≤ 'activit∙ now'¼ anΣ wil∞ presen⌠ ß blanδ activit∙ recorΣ t∩ you« Iε ì eacΦ oµ thesσ blanδ records¼á ente≥ somσ valuσ iε thσ Revenue/Expensσ fielΣ ì t∩á reflec⌠ amoun⌠ owed¼á let'≤ say«á Afte≥ yo⌡ havσ createΣ ß numbe≥ oµ ì sucΦá records¼á comσá bacδá t∩ thi≤á 'REVENUE/EXPENS┼á SUMMAR┘á MENU'¼á anΣ ì experimen⌠ witΦ selectioε ╢ fo≥ jus⌠ thosσ activit∙ record≤ associateΣ witΦ ì you≥ singlσ administrativσ recorΣ iε thσ Tenant File. Option 6 displays these three items: ------------------------------------------------------------------------- Add-on interest calculation: | Turn feature On or Off | [ 'T' = true or yes; 'F' = false or no ] | è Default name for calculation: | Method of calculation for add-on charges: | ['1' = variable or percentage; '2' = fixed charges] | ------------------------------------------------------------------------- Iµ yo⌡ selec⌠ ú 2¼á theε yo⌡ wil∞ bσ prompteΣ fo≥ thσ fixeΣ amoun⌠ b∙ whicΦ ì yo⌡ wisΦ thσ Activit∙ record≤ incremented. Iµ yo⌡ selec⌠ ú 1¼á theε yo⌡ wil∞ bσ asked for these values: ------------------------------------------------------------------------- | Annual rate, as a percentage: | | | | | Enter period of calculation: yearly, monthly, weekly, daily | [1 = yearly, 2 = monthly, 3 = weekly, 4 = daily] | ------------------------------------------------------------------------- Thσá defaul⌠ namσ useΣ iε thi≤ calculatioε i≤ 'interest'¼á thougΦ yo⌡ coulΣ ì placσ anythinτ yo⌡ wisΦ there¼á sucΦ a≤ 'othe≥ charges'«á Thσ annua∞á ratσ ì mus⌠ bσ entereΣ a≤ ß percentage¼á sucΦ a≤ '12.00'¼á no⌠ a≤ ß decima∞ value« ì Thσ perioΣ oµ calculatioε give≤ yo⌡ thesσ options: ▒ ╜ yearly¼ ▓ ╜ monthly¼ │ ╜ weekly¼ ┤ ╜ daily Let'≤á sa∙ tha⌠ yo⌡ haΣ selecteΣ '12.00º a≤ you≥ percentagσ anΣ numbe≥á onσ ì fo≥á thσ period¼á signifyinτ ß yearl∙ calculation«á Iµ thσ ne⌠á summarizeΣ ì valuσá oµá thσá relevan⌠ activit∙ record≤ i≤ $100¼á theε thσá prograφá wil∞ ì calculatσ yearl∙ interes⌠ oµ $12«á Iµ yo⌡ selec⌠ thσ monthl∙ timσá period¼ ì thσá calculateΣá interes⌠ wil∞ bσ 1/1▓ oµ that¼á o≥ $1.00«á Iµ yo⌡á selec⌠ ì weekly¼á theε i⌠ use≤ 1/5▓ oµ thσ yearl∙ interes⌠ fo≥ thσ calculateΣ value« Iµ yo⌡ selec⌠ daily¼á theε thσ prograφ wil∞ promp⌠ yo⌡ fo≥ thi≤á additiona∞ ì information: ------------------------------------------------------------------------- Since you selected daily interest, | please establish leap year preference, if any. | Use leap year [ 'T' = true or yes; 'F' = false or no ] | | ------------------------------------------------------------------------- Iµ yo⌡ elec⌠ t∩ establisΦ lea≡ yea≥ preference¼ theε thσ prograφ wil∞ firs⌠ ìèdeterminσ iµ thσ curren⌠ calenda≥ fall≤ oε ß lea≡ year«á Iµ so¼ i⌠ divide≤ ì yearl∙ interes⌠ b∙ 36╢ t∩ arrivσ a⌠ dail∙ interest« Otherwise¼ thσ prograφ ì use≤ 36╡ a≤ thσ divisor. Iµ yo⌡ ente≥ 'Fº t∩ establisΦ lea≡ yea≥ preference¼ theε thi≤ prograφ wil∞ ì alway≤ usσ 36╡ a≤ thσ divisor¼ regardles≤ oµ thσ statu≤ oµ lea≡ year. Showεá belo≈á i≤ aε examplσ oµ ho≈ thi≤ logiπ work≤ wheε useΣá agains⌠á thσ ì tes⌠á datßá tha⌠ come≤ witΦ thσ program¼á wheε thσ interes⌠ ratσ i≤ se⌠á t∩ ì 12%¼ calculateΣ monthly: ------------------------------------------------------------------------- All detail Revenue/Expense records from the Activity File | | Fourcolor Data Systems, Category is : 1 | $ 33.50, occurred on 03/17/1986 Total Revenue/Expense= $ 33.50 Calculated add-on interest: $ 0.34 Lolir Lectronics, Category is : 1 $ 18.50, occurred on 05/03/1986 $ 22.50, occurred on 04/22/1986 $ 40.00, occurred on 04/18/1986 Total Revenue/Expense= $ 81.00 Calculated add-on interest: $ 0.81 Texas Commerce Plumbing, Category is : 1 $ 40.00, occurred on 04/22/1986 $ 21.50, occurred on 03/17/1986 $ 27.50, occurred on 03/17/1986 Total Revenue/Expense= $ 89.00 Calculated add-on interest: $ 0.89 Grand total = $ 203.50 [before interest calculation] | Add-on interest: $ 2.04 | Grand total after interest: $ 205.54 | ------------------------------------------------------------------------- T∩ givσ yo⌡ aε audi⌠ trai∞ oµ thi≤ informatioε iε thσ future¼á thσá prograφ ì theεá place≤ thi≤ int∩ thσ Comment≤ fielΣ oµ thσ ne≈ activit∙ recorΣ i⌠ ha≤ ì created: ------------------------------------------------------------------------- | Fourcolor Data Systems | | ááááAdd-oε interes⌠ calculated¼á 11/24/1991¼ Sunday¼ Novembe≥ 24¼ ì áááá1991«áá Annua∞á rate║á 12.00%¼á calculateΣá monthly«á [Sum╜ |ì áááá$33.50/Add-oε ñ 0.34] | | ------------------------------------------------------------------------- Thσ phrasσ 'Sum╜ $33.50º identifie≤ thσ summarizeΣ valuσ oµ al∞á respectivσ ìèactivit∙á record≤á beforσ thσ interes⌠ wa≤ calculated«á 'Add-oεá ñá 0.34º ì show≤á thσá add-oεá interes⌠á placeΣá int∩á thi≤á activit∙á recorΣá iεá thσ ì Revenue/Expensσ field.